Job Duties and Responsibilities
Position Summary: – The Purchasing & Logistics Assistant supports the daily operations of the supply chain department by assisting with purchasing activities, inventory control, and shipping & receiving. This role is vital in ensuring accurate and timely procurement of materials, maintaining inventory accuracy, and supporting smooth inbound and outbound logistics. The ideal candidate is detail ­oriented, highly organized, and capable of multitasking in a fast-paced manufacturing environment.

Key Responsibilities:

Purchasing Support
• Assist with issuing purchase orders, tracking orders, and communicating with vendors on order status
• Collect quotes, pricing, and lead times
• Maintain vendor files and purchasing records
• Help resolve discrepancies on purchase orders and invoices
• Monitor open purchase orders to ensure timely delivery

Inventory Support
• Assist with cycle counts and inventory audits
• Help track inventory levels and report shortages or excesses
• Support inventory reconciliation in ERP system
• Coordinate with production and warehouse teams for material needs

Shipping & Receiving Support
• Assist with processing incoming and outgoing shipments
• Verify packing lists, bills of lading, and incoming goods for accuracy
• Coordinate with carriers for pickups and deliveries
• Help maintain receiving records and file shipping documents

Skills & Qualifications: Required:
• High school diploma or GED; associate degree or coursework in business, supply chain, or logistics a plus
• 2+ years of experience in a purchasing, inventory, or logistics support role (manufacturing preferred)
• Working knowledge of inventory systems or ERP software (FishBowl, SAP, NetSuite, etc.)
• Proficient with Microsoft Excel, Outlook, and Word
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Strong verbal and written communication
• Ability to work independently and as part of a team

Preferred:
• Experience in a manufacturing or industrial setting
• Familiarity with shipping platforms (e.g., FedEx, UPS, freight coordination)
• Forklift certification or willingness to be trained (if needed in receiving)

Work Environment:
• Office and warehouse setting
• Must be able to lift up to 50 lbs occasionally
• May be required to assist in warehouse tasks during busy periods
Understanding the procedures involved in purchasing, receiving, and shipping goods is essential.